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Brexit

The UK is due to leave the European Union. Following its departure, the UK will become a third country. DAFM will play a key role in implementing and enforcing EU law in this instance. This will include performing the necessary checks and controls and processing the necessary authorisations and licences when importing from the UK.While ratification of the Withdrawal Agreement is still the Government's priority and preparations are continuing for all scenarios, the Department is now giving greater priority to preparations for a no deal Brexit.

Consequently we are strongly advising all traders involved in the import and export of plants and plant products to register with the DAFM as soon as possible.

Applicants are required to complete the following forms to complete the registration process:

1. DAFM Plant Health Registration Form (doc 154Kb) 

2. Corporate Client System (CCS) Form - Company (doc 126Kb) 

or

3. Corporate Client System (CCS) Form - Individual or Sole Trader (doc 127Kb) 

*Note: Commercial traders should complete form 2,while private individuals or sole traders wishing to trade in plant or plant produce should complete form 3

Information provided in the Corporate Client System Registration Form will be used to register importers of plant and plant products on the Department’s Financial Accounting System. This information will be utilized as part of a system of fees payable for the completion of inspections on imports as required under Article 13(d) of the Council Directive 2000/29/EC.

These forms must be completed and returned by post to the following address:

Horticulture & Plant Health Division
Department of Agriculture, Food and the Marine,
2nd Floor, Administration Building,
Backweston Campus,
Celbridge,
Co. Kildare.
W23 X3PH
 
and via email to: brexitregistration@agriculture.gov.ie
Failure to complete and return both forms to the above address may result in a delay in registration and subsequent importations of plant and plant produce.

On completion of the registration process, an importer will be notified of their unique Plant-Health Registration Number (PHR No.). This unique Plant Health Number will be required to be referenced by an importer in all applications for importation of plants and plant products.

Please carefully note the following information when importing or otherwise risk delays or entry refusal at the Irish border:

  • All importers of regulated plants and plant products must notify the Department a minimum of 24 hours in advance of shipping by completing and submitting the UK Plant Import application form.
  • All wood packaging material and dunnage must be stamped with the ISPM 15 mark.  Please refer to the Wood Packaging Material section on the page for detailed information.

Imports Arriving at Dublin Port & Rosslare Port

These import procedures cover procedures for Dublin Port, Rosslare Port for all consignments of plants and plant products coming from the UK.  Only registered traders approved to import may apply to import regulated plants and plant products from the UK.

Importers are required to follow the steps and advice below:

1. Complete the UK Plant Import Application form (form to follow)

2. E-mail the fully completed form 24 hours in advance of shipping with the following attachments to: UKplantandhortimports@agriculture.gov.ie:

  • Copy of the Original Phytosanitary Certificate (Colour scanned copy)
  • Copy of the Invoice
  • Copy of the Bill of Lading*/Airwaybill

*excludes ro/ro traffic

3. You will then receive an automatic confirmation email that DAFM have received your application. This email will contain a Case Reference Number. This is an automated reply and only refers to receipt of email and is not an approval for entry.

4. If your application form is incomplete or missing documents you will be notified of this via email.  The email will outline what information or documents are still required. In this case, you must resubmit the application using the UK Plant Import Application form (above) again quoting the unique Case Reference number.  This form together with the outstanding information must be emailed to UKplantinfo@agriculture.gov.ie

Please note due to the high volumes of applications we will be dealing with and incomplete application forms will cause delays in processing your application form. 

5. The consignment may be inspected by an officer from the Plant Protection Service of the Department of Agriculture, Food and the Marine at point of entry before release from Customs.

6. The Department of Agriculture, Food and the Marine may have the consignment inspected at any time; carry out tests on the consignment and take samples if necessary; have the consignment destroyed or treated as may be considered necessary.

7. If any part of the consignment is thought to present a plant health risk to the Community, it may be necessary to have the whole consignment destroyed.

8. On arrival, the consignment will be subjected to a Documentary Check, an Identity Check and may be subjected to a Physical Examination by an official of the Horticulture and Plant Health Division.

9. On successful completion of DAFM’s checks, the consignment will be issued with a Clearance Certificate via email to the person responsible for the load DAFM will also notify Customs of its decision.

A Clearance Certificate as it relates to plant health requirements will allow the importer/customs agent/person responsible for the load have the consignment released by Customs.

Note: It is the responsibility of the importer to ensure that any additional documentary processes necessary to clear Customs Control have been completed.

10. If a consignment is rejected at any stage of the checking process, the person responsible for the load will be notified via email outlining the reasons for rejection. 

Imports Arriving at Dublin Airport

These import procedures cover procedures for Dublin Airport only for all consignments of plants and plant products coming from the UK. Only registered traders approved to import may apply to import regulated plants and plant products from the UK.

Applicants are required to follow the steps and advice below:

1. Complete the Plant Import Request (PIR) Form (doc 139Kb) 

2. E-mail the fully completed PIR form 24 hours in advance of shipping to:

plantimports@agriculture.gov.ie 

    Failure to complete and return this form to the above address may result in a delay in the granting of an Importation Licence.

3. On arrival of the consignment at Dublin Airport the importer must submit the following completed documentations via email to: phbipairport@agriculture.gov.ie

Completed Confirmation of Arrival of Consignment (CAC) Form

4. The consignment may be inspected by an officer from the Plant Protection Service of the Department of Agriculture, Food and the Marine at point of entry before release from Customs.

5. The Department of Agriculture, Food and the Marine may have the consignment inspected at any time; carry out tests on the consignment and take samples if necessary; have the consignment destroyed or treated as may be considered necessary.

6. If any part of the consignment is thought to present a plant health risk to the Community, it may be necessary to have the whole consignment destroyed.

7. On arrival, the consignment will be subjected to a Documentary Check, an Identity Check and may be subjected to a Physical Examination by an official of the Horticulture and Plant Health Division.

8. On successful completion of DAFM’s checks, the consignment will be issued with a Clearance Certificate via email to the person responsible for the load DAFM will also notify Customs of its decision.

A Clearance Certificate as it relates to plant health requirements will allow the importer/customs agent/person responsible for the load have the consignment released by Customs.

Note: It is the responsibility of the importer to ensure that any additional documentary processes necessary to clear Customs Control have been completed.

If a consignment is rejected at any stage of the checking process, the person responsible for the load will be notified via email outlining the reasons for rejection.

Only registered exporters may apply for phytosanitary certification of consignments of plant and plant produce to the UK. DAFM requires a minimum of 14 days notice prior to export to enable inspectors to arrange an inspection and allow for any laboratory testing that may be required to be completed.

  • Full details of procedures to follow shortly.

Please carefully note the following when exporting or otherwise risk delays or entry refusal at the UK border:

  • The UK government has stated that they require a pre-notification period of 3 days in advance of arrival of the consignment on to UK territory.  Please factor this in when applying to export your consignment.
  • Written confirmation will be required from the UK NPPO (National Plant Protection Organisation) confirming their import requirements for the consignment. Contact details for the UKs NPPOs can be found here.
  • All wood packaging material and dunnage must be stamped with the ISPM 15 mark.  Please refer to the Wood Packaging Material section on the page for detailed information.

Wood packaging material such as pallets, crates and dunnage, that move between third countries is regulated under ISPM 15 (international standard for phytosanitary measure).  This is an international phytosanitary measure developed by the International Plant Protection Convention (IPPC) that sets down standards for treatment and marking of Wood Packaging Material (WPM).

For all queries in relation to Wood Packaging Material please send them to ISPM15@agriculture.gov.ie

The Department of Agriculture, Food and the Marine (DAFM) are obliged, under Article 13(d) of Directive 2000/29/EC on protective measures against the introduction into the Community of organisms harmful to plants or plant products, to apply a system of charges for inspections carried out on regulated plant and plant products introduced into the State from Third Countries. A list of the plants and plant products which come under the remit of this Directive are listed in Annex A of this notice.

All consignments of plants and plant products listed in Annex A of this notice entering the State from Third Countries will be subject to an Inspection Charge, based on the schedule of charges as set out in Annex B of this notice. The charge will apply to imported consignments arriving in both Dublin Port and Dublin Airport.

Application of Fees:

Each Inspection Charge comprises (a) documentary check fee, (b) an identity check fee and (c) a plant health check fee based on the volume/quantity of material as set out in Annex B of this Notice. Note: A consignment is defined as per Article 2(1) (p) of Directive 2000/29/EC.

consignment shall be considered to mean: A quantity of goods being covered by a single document required for customs formalities or for other formalities, such as a single phytosanitary certificate or a single alternative document or mark; a consignment may be composed of one or more lots.”

Invoicing:

To reduce administrative burden, registered importers will be invoiced once in the second week of the month for all consignments inspected in the preceding calendar month.

Payment:

Details of the methods by which payments can be made shall accompany each invoice. A remittance slip will be provided with each invoice for your convenience. Please ensure that you quote your customer number, located at the top left of the invoice, together with the invoice number when completing the remittance slip.

Payment by cheque, draft or money order (in Euro only) should be made payable to:

The Accountant, Department of Agriculture, Food and the Marine

The remittance slip together with payment should be forwarded to:

The Cash Office,
Accounts Division,
Department of Agriculture, Food and the Marine,
Farnham Road,
Cavan, Co. Cavan.

Remittances should be sent to this address only. Failure to do so may result in delays in the registering of payments (see non payments below).

EFT/Credit/Debit Card Payments:

A facility to make payments by EFT or credit/debit card can only be made in accordance with a set protocol.

Information on payment by EFT can be obtained by contacting +353-(0)49-4368239

Details on payment by credit/debit Card can be obtained by contacting +353-(0)49-4352053.

Non-payments:

As provided for under Regulation 16(2) of SI 894 of 2004, the Department reserves the right to refuse to carry out inspections of plant and plant products where registered importers have failed to clear outstanding accounts within an eight-week period from the date of the relevant invoice date.

Phytosanitary Certificates:

Registered importers are reminded of the provisions of Trader Notice 4 of 2015 and specifically; the requirement of ensuring that the original Phytosanitary Certificate for each consignment is received by DAFM within five working days of DAFM issuing the associated Clearance Certificate. Failure to do so may result in delays further applications for importation of plants and plant products.

Queries

In the event that you have any queries in relation to this matter, please contact this office either by emailing plantandpests@agriculture.gov.ie or alternatively by telephone (01)5058885.

The following are some examples of the fees that will be applicable based on the schedule set out in Annex B below.

Example 1:

Consignment comprises

Quantity Description Country of Origin

26,000kg Citrus Reticulata

(common name)Mandarin Oranges Eygpt

26,000kgs Total Weight for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check €14.00

26,000kgs (€17.50 in respect of first 25,000kg

+ €0.70 x 1 (Units of 1,000kg over first 25,000kg

of consignment) €18.20

INSPECTION FEE €39.20

 

Example 2:

Consignment comprises

Quantity Description Country of Origin

100,000 Carex Oshimensis (bare root splits) Sri Lanka

100,000 Total for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

100,000 = €17.50 in respect of first 10,000

+ €0.70 x 90 (Units of 1,000 over first 10,000

of consignment) €80.50

 

INSPECTION FEE €94.50

 

Example 3:

Consignment comprises

Quantity Description Country of Origin

280kgs Ocimum basicilum (common name) Basil India

280kgs Total Weight for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

280 kgs x €17.50 in respect of first 100kg

+ €1.75 x 18 (Units of 10kg over first 100kg

Of consignment) €49.00

INSPECTION FEE €63.00

 

Example 4:

Consignment comprises

Quantity Description Country of Origin

1000 Aquatic plants Singapore

1000 plants Total quantity for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

€17.50 per consignment €17.50

 

 

INSPECTION FEE €31.50

 

Q: What is a Phytosanitary Certificate?                

A: A Phytosanitary Certificate is a legal document issued by the NPPO (National Plant Protection Organisation) of the country of export for goods and commercial consignments of plant origin certifying that they are free from certain / specified harmful and quarantine pests and diseases. Click here to see an example of a Phytosanitary Certificate.

Q: I wish to import regulated plants and plant products into Ireland from a third country and I want to get a Phytosanitary certificate for these products.  Who do I contact?

A: Contact the competent authority or NPPO (National Plant Protection Organisation) of the country of origin of the goods? A link to contact details can be found here.  Alternatively your seller in the country of origin can arrange this locally with the competent authority.

Q: What is a third country?

A: A third country is referred to in EU treaties as a country that is not a member of the European Union.  When the UK leaves the European Union it will become a third country.

Q: I am working for a retail multiple and we import a number of consignments of plants per week into Ireland from the UK.  Do I need to get a phytosanitary certificate from each of my suppliers of plants in the UK?, or will one phytosanitary certificate cover the entire consignment?

A: It is the NPPO (National Plant Protection Organisation) of UK who issue phytosanitary certificates for consignments of plants and plant products for export to countries outside their jurisdiction.  Consignments of plants and plant products travelling from third countries are typically accompanied by one phytosanitary certificate that covers the entire consignment.  However, it is up to the UK authorities to decide how many phytosanitary certificates they issue.  Please note that in situations where we receive multiple phytosanitary certificates for a consignment, that it will result in processing delays.

QMy company imports plants for planting from the UK in grouped consignments.  When the UK leave the EU, will I be charged fees for the entire consignment?

A: No, you will only be charged for the plants and plant products element of the consignment as set out in the fees section on this page.

Q: My company imports plants for plating from the UK and EU member states in grouped consignments.  When the UK leaves the EU, will I require a phytosanitary certificate for the entire consignment?

A: No, a phytosanitary certificate will only be required for the plants and plant products that were produced in the UK.  The plants and plant products that were produced in another EU member state will be considered to be transit goods and will continue to be covered under the plant passport system.

Q: My grouped consignment containing regulated plants and plant products has been called for a physical examination.  What can I do to ensure the fastest processing time as possible to enable me to deliver my consignment to its intended point of destination?

A: In the event of a grouped consignment containing regulated plants and plant products DAFM may have to carry out a full strip/breakdown of the container/side curtain/refer.  To ensure speedy processing we encourage importers to ensure that the regulated plants and plant products in the consignment are easily accessible to enable the phytosanitary inspectors to carry out their work in an efficient manner and avoid having to carry out a full strip/breakdown.

Q: Do I have customs obligations when importing plants and plant products from the UK? If so, where do I find out what I need to do?

A: Yes, when importing plants and plant products from the UK you will have certain obligations to fulfil from a customs perspective.  Please click here for more details.

Q: What is a SAD?

A: SAD stands for Single Administrative Document which is a form used for customs declarations in the EU. Please click here for more details.

Q: What is a CN code?, and where can I find the correct CN code for my product?

A: CN stands for combined nomenclature.  It is the common nomenclature of the EU and is an 8 digit product classification of goods in export declarations to meet the requirements of Common Customs Tariff and the EUs external trade statistics. To find out what CN code applies to your commodity, using the advanced search option, you can access the EU database for CN codes here

Bord Bia are running Regional and Dublin workshops on customs training please follow the highlighted links to register for these events.

Q: I am a non-commercial importer and I wish to bring cut flowers home from a third country (non-EU) what do I need to do?

A: There are many thousands of species of cut flowers, some are regulated others are not, so it’s not possible to tell you until we know the specific details.  Please submit your query via email to plantandpests@agriculture.gov.ie

Q: Post import checks I noted unusual occurrence of harmful organisms (pests or diseases) on my consignment. Who do I contact?

A: Immediately contact the Department of Agriculture, Food and the Marine at email address plantandpests@agriculture.gov.ie  or by telephone 01-5058885.

Q: What is a Plant Passport?

A: A Plant Passport is an official label issued by producer and authorised by the competent authority or NPPO, with gives evidence that the provisions of the EU Directives relating to plant health standards and special requirements are satisfied and which are:

Standardised at Community level for different types of plants or plant products, and Issued in accordance with the implementing rules governing the details of the procedure for issuing plant passports.

Q: What does a Plant Passport look like? And where can I find it on a consignment of plants?

A: Typically a plant passport can be attached to the plant in the format below or referenced in the associated documentation i.e. the invoice or the delivery docket.

 

Added 01.02.19

Q: What is a protected zone?

A: A zone in the Community, which has been recognised by the EU as being: One in which one or more harmful organisms referred to in the Plant Health Directive, which are established in one or more parts of the Community, do not occur despite favourable ecological conditions for them to establish.  In which there is danger that certain harmful organisms will establish themselves, given propitious ecological conditions, for particular crops despite the fact that these harmful organisms are not endemic or established in the European Community.