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Applicants are required to complete the following forms to complete the registration process:

  1. DAFM Plant Health Registration Form (doc 153Kb) 
  1. Corporate Client System (CCS) Form - Company

or

  1. Corporate Client System (CCS) Form - Individual or Sole Trader

*Note: Commercial traders should complete form 2,while private individuals or sole traders wishing to trade in plant or plant produce should complete form 3

Information provided in the Corporate Client System Registration Form will be used to register importers of plant and plant products on the Department’s Financial Accounting System. This information will be utilized as part of a system of fees payable for the completion of inspections on imports as required under Article 13(d) of the Council Directive 2000/29/EC.

Both forms must be completed and returned by post to the following address:

Horticulture & Plant Health Division
Department of Agriculture, Food and the Marine,
2nd Floor, Administration Building,
Backweston Campus,
Celbridge,
Co. Kildare.
W23 X3PH

Failure to complete and return both forms to the above address may result in a delay in registration and subsequent importations of plant and plant produce.

On completion of the registration process, an importer will be notified of their unique Plant-Health Registration Number (PHR No.). This unique Plant Health Number will be required to be referenced by an importer in all applications for importation licences.

The Department of Agriculture, Food and the Marine (DAFM) are obliged, under Article 13(d) of Directive 2000/29/EC on protective measures against the introduction into the Community of organisms harmful to plants or plant products, to apply a system of charges for inspections carried out on regulated plant and plant products introduced into the State from Third Countries. A list of the plants and plant products which come under the remit of this Directive are listed in Annex A of this notice.

All consignments of plants and plant products listed in Annex A of this notice entering the State from Third Countries will be subject to an Inspection Charge, based on the schedule of charges as set out in Annex B of this notice. The charge will apply to imported consignments arriving in both Dublin Port and Dublin Airport.

Application of Fees:

Each Inspection Charge comprises (a) documentary check fee, (b) an identity check fee and (c) a plant health check fee based on the volume/quantity of material as set out in Annex B of this Notice. Note: A consignment is defined as per Article 2(1) (p) of Directive 2000/29/EC.

consignment shall be considered to mean: A quantity of goods being covered by a single document required for customs formalities or for other formalities, such as a single phytosanitary certificate or a single alternative document or mark; a consignment may be composed of one or more lots.”

Invoicing:

To reduce administrative burden, registered importers will be invoiced once in the second week of the month for all consignments inspected in the preceding calendar month.

Payment:

Details of the methods by which payments can be made shall accompany each invoice. A remittance slip will be provided with each invoice for your convenience. Please ensure that you quote your customer number, located at the top left of the invoice, together with the invoice number when completing the remittance slip.

Payment by cheque, draft or money order (in Euro only) should be made payable to:

The Accountant, Department of Agriculture, Food and the Marine

The remittance slip together with payment should be forwarded to:

The Cash Office,
Accounts Division,
Department of Agriculture, Food and the Marine,
Farnham Road,
Cavan, Co. Cavan.
 

Remittances should be sent to this address only. Failure to do so may result in delays in the registering of payments (see non payments below).

EFT/Credit/Debit Card Payments:

A facility to make payments by EFT or credit/debit card can only be made in accordance with a set protocol.

Information on payment by EFT can be obtained by contacting +353-(0)49-4368239

Details on payment by credit/debit Card can be obtained by contacting +353-(0)49-4352053.

Non-payments:

As provided for under Regulation 16(2) of SI 894 of 2004, the Department reserves the right to refuse to carry out inspections of plant and plant products where registered importers have failed to clear outstanding accounts within an eight-week period from the date of the relevant invoice date.

 Phytosanitary Certificates:

Registered importers are reminded of the provisions of Trader Notice 4 of 2015 and specifically; the requirement of ensuring that the original Phytosanitary Certificate for each consignment is received by DAFM within five working days of DAFM issuing the associated Clearance Certificate. Failure to do so may result in delays to issuing of CB licences for subsequent import applications.

Queries

In the event that you have any queries in relation to this matter, please contact this office either by emailing plantandpests@agriculture.gov.ie or alternatively by telephone (01)5058885.

The following are some examples of the fees that will be applicable based on the schedule set out in Annex B below.

Example 1:

Consignment comprises

Quantity Description Country of Origin

26,000kg Citrus Reticulata

(common name)Mandarin Oranges Eygpt

26,000kgs Total Weight for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check €14.00

26,000kgs (€17.50 in respect of first 25,000kg

+ €0.70 x 1 (Units of 1,000kg over first 25,000kg

of consignment) €18.20

INSPECTION FEE €39.20

 

Example 2:

Consignment comprises

Quantity Description Country of Origin

100,000 Carex Oshimensis (bare root splits) Sri Lanka

100,000 Total for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

100,000 = €17.50 in respect of first 10,000

+ €0.70 x 90 (Units of 1,000 over first 10,000

of consignment) €80.50

 

INSPECTION FEE €94.50

 

Example 3:

Consignment comprises

Quantity Description Country of Origin

280kgs Ocimum basicilum (common name) Basil India

280kgs Total Weight for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

280 kgs x €17.50 in respect of first 100kg

+ €1.75 x 18 (Units of 10kg over first 100kg

Of consignment) €49.00

INSPECTION FEE €63.00

 

Example 4:

Consignment comprises

Quantity Description Country of Origin

1000 Aquatic plants Singapore

1000 plants Total quantity for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

€17.50 per consignment €17.50

 

 

INSPECTION FEE €31.50

 

Only Registered Importers may apply to bring plant and plant produce into Ireland from a Third Country. Applicants are required to do the following:

(I)     Complete the Plant Import Request (PIR) Form (doc 139Kb) 
(II)    Submit form by

Email:   plantimports@agriculture.gov.ie  or

By Post:   
Horticulture & Plant Health Division
Department of Agriculture, Food and the Marine,
2nd Floor, Administration Building,
Backweston Campus,
Celbridge,
Co. Kildare.
W23 X3PH

 

Completed application forms must be submitted a minimum of 72 hours prior to the arrival of the consignment.  Failure to complete and return this form to the above address may result in a delay in the granting of an Importation Licence.

On receipt, the application will be processed and an Importation Licence, known as a Colorado Beetle (CB Licence) will be issued to the applicant.

The Colorado Beetle Licence (CB Licence) sets out the requirements the consignment must comply with; including that it be accompanied by a Phytosanitary Certificate issued by the Competent Authority from the country of origin and any additional requirements that are needed. It also sets out the instructions that the importer / agent must follow once the consignment arrives.

You must submit this document with the others outlined below when a consignment arrives at the point of entry.

Consignments arriving at Dublin Airport: The Importation Licence for consignments arriving at Dublin Airport will provide the registered importer with the name and contact details of the Horticulture and Plant Health Inspector responsible for the inspection of the consignment on arrival at the Border Inspection Post located in Dublin Airport.  

The following are the core requirements and obligations noted on the CB Licence that the Importer / Agent must adhere to:

  1. The consignment may be inspected by an officer from the Plant Protection Service of the Department of Agriculture, Food and the Marine at point of entry before release from Customs.
  1. The Department of Agriculture, Food and the Marine may have the consignment inspected at any time; carry out tests on the consignment and take samples if necessary; have the consignment destroyed or treated as may be considered necessary.
  1. If any part of the consignment is thought to present a plant health risk to the Community, it may be necessary to have the whole consignment destroyed.
  1. The importer shall notify the Department of Agriculture, Food and the Marine by E-MAIL ONLY to phbipairport@agriculture.gov.ie when the consignment has arrived to arrange clearance. This email shall contain at least a copy of the following documents:
  1. CAC Form (Confirmation of Arrival),
  2. CB licence
  3. Phytosanitary Certificate (where required) (colour scan)
  4. Commercial invoice
  5. Airway Bill.

On arrival, the consignment will be subjected to a Documentary Check, an Identity Check and may be subjected to a Physical Examination by an official of the Horticulture and Plant Health Division. On completion, the consignment will be issued with a Clearance Certificate via email. A Clearance Certificate as it relates to plant health requirements will allow the importer (or his handling agent) to have the consignment released by Customs.

Note: It is the responsibility of the importer to ensure that any additional documentary processes necessary to clear Customs Control have been completed.

Consignments arriving at Dublin Port: The Importation Licence for consignments arriving at Dublin Port will provide the registered importer with the name and contact details of the Horticulture and Plant Health Inspector responsible for the inspection of the consignment on arrival at the Border Inspection Post located in Dublin Airport.  The following are the core requirements and obligations noted on the CB Licence that the Importer / Agent must adhere to:

  1. The consignment may be inspected by an officer from the Plant Protection Service of the Department of Agriculture, Food and the Marine at point of entry before release from Customs.
  2. The Department of Agriculture, Food and the Marine may have the consignment inspected at any time; carry out tests on the consignment and take samples if necessary; have the consignment destroyed or treated as may be considered necessary.
  1. The importer shall notify the Department of Agriculture, Food and the Marine by E-MAIL ONLY to PHBIPPORT@agriculture.gov.ie when the consignment has arrived to arrange clearance. The e-mail shall contain a copy of the following documents: a scanned copy of the following documents:
  1. Confirmation of Arrival of Consignment Form,
  2. Phytosanitary Certificate (where required) (colour scan)
  3. Bill of Lading for the Consignment.
  4. Commercial Invoice
  1. For consignments at Dublin Port, e-mail confirmation of arrival with all the required documentation must be received by 11a.m. (Mon-Fri) to arrange clearance within 48 hours.

On arrival, the consignment will be subjected to a Documentary Check, an Identity Check and may be subjected to a Physical Examination by an official of the Horticulture and Plant Health Division. On completion, the consignment will be issued with a Clearance Certificate via email. A Clearance Certificate as it relates to plant health requirements will allow the importer (or his handling agent) to have the consignment released by Customs.

Note: It is the responsibility of the importer to ensure that any additional documentary processes necessary to clear Customs Control have been completed.

 

The import of Harmful Organisms from Third Countries on plant and plant products poses a serious threat to Ireland in terms of national plant production and specifically the impact that an outbreak of a disease or pest could have on the nation's agricultural, horticultural & forestry sectors and by way of the significant threat such an outbreak could have on the biodiversity of natural habitats and the countryside in general.

Council Directive 2000/29/EC (as amended), ( EU Plant Health Directive ) sets out a framework of protective measures against the introduction into the EU Community of organisms harmful to plant and plant products, and against their spread within the Community. It provides for a harmonized policy for the 27 members of the EU to prevent the introduction and spread of such organisms.

Measures contained within the Directive are designed to allow Member States adopt controls to prevent the introduction of pests and diseases harmful to plants and plant products and also in preventing the spread within the Community of pests and diseases harmful to plant and plant products.

Q: What is a Phytosanitary Certificate?
A: A Phytosaniary Certificate is a legal document issued by the NPPO (National Plant Protection Organisation) of the country of export for goods and commercial consignemts of plant origin certifying that they are free from certain / specified harmful and quarantine pests and diseases.

Q: I am a non commercial importer and I wish to bring cut flowers home from a third country (non-EU) what do i need to do?
A: There are many thousands of species of cut flowers, some are regulated others are not, so it’s not possible to tell you until we know the specific details.  Please submit your query via email to plantandpests@agriculture.gov.ie

Q: I wish to import regulated plants and plant products into Ireland and I want to get a Phytosanitary certificate for these products.  Who do i contact?
A: Contact the competent authority of the country of origin of the goods? A link to contact details can be found here.  Alternatively your seller in the country of origin can arrange this locally with the competent authority.

Q: I am a commercial importer how do i establish if there are phytosanitary requirements to import my plants into Ireland (EU)?
A: Contact plantimports@agriculture.gov.ie to confirm if the plant or plant product requires certification.  If so then you must follow registration procedures as outlined above.

Q: Post import checks I noted unusual occurrence of harmful organisms (pests or diseases) on my consignment. Who do i contact?
A: Immediately contact the Department of Agriculture, Food and the Marine at email address plantandpests@agriculture.gov.ie  or by telephone 01-5058885

Q: What is a Plant Passport?
A: A Plant Passport is an official label issued by producer and authorised by the competent authority, with gives evidence that the provisions of the EU Directives relating to plant health standards and special requirements are satisfied and which are:

  • Standardised at Community level for different types of plants or plant products, and
  • Issued in accordance with the implementing rules governing the details of the procedure for issuing plant passports.

Q: What does a Plant Passport look like? And where do i find it?
A: Typically a plant passport can be attached to the plant in the format below or referenced in the associated documentation i.e. the invoice or the delivery docket.

Added 01.02.19