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Registration and Procedures for Import

The import of Harmful Organisms from Third Countries on plant and plant products poses a serious threat to Ireland in terms of national plant production and specifically the impact that an outbreak of a disease or pest could have on the nation's agricultural, horticultural & forestry sectors and by way of the significant threat such an outbreak could have on the biodiversity of the Irish countryside.

Council Directive 2000/29/EC (as amended), (EU Plant Health Directive) sets out a framework of protective measures against the introduction into the EU Community of organisms harmful to plant and plant products, and against their spread within the Community. It provides for a harmonized policy for the 27 members of the EU to prevent the introduction and spread of such organisms.

Measures contained within the Directive are designed to allow Member States adopt controls to prevent the introduction of pests and diseases harmful to plants and plant products and in preventing the spread within the Community of pests and diseases harmful to plant and plant products.

Annex V(b) of the Council Directive outlines what plants and plant products are regulated when being imported into the European Union. 

To find out if you are importing regulated plants and plant products please click on the link below

Personal consignments of plant origin outside the European Union have the potential to endanger plant health as well as impact the biodiversity and wider environment if the goods brought into the State do not meet EU requirements. Council Directive 2000/29/EC is the overarching plant health legislation that governs the movement of plants into and within the European Union by either commercial or private means. Regulated plants, parts of plants, fruit, vegetables, cut flowers, seeds and grain may not be brought in to the State without a valid phytosanitary certificate (with the appropriate declarations) being presented to the Dept of Agriculture, Food and the Marine at the point of entry.

The Department of Agriculture, Food and the Marine (DAFM) are obliged, under Article 13(d) of Directive 2000/29/EC on protective measures against the introduction into the Community of organisms harmful to plants or plant products, to apply a system of charges for inspections carried out on regulated plant and plant products introduced into the State from Third Countries. A list of the plants and plant products which come under the remit of this Directive are listed in Annex A of this notice.

All consignments of plants and plant products listed in Annex A of this notice entering the State from Third Countries will be subject to an Inspection Charge, based on the schedule of charges as set out in Annex B of this notice. The charge will apply to imported consignments arriving in both Dublin Port and Dublin Airport.

Application of Fees:

Each Inspection Charge comprises (a) documentary check fee, (b) an identity check fee and (c) a plant health check fee based on the volume/quantity of material as set out in Annex B of this Notice. Note: A consignment is defined as per Article 2(1) (p) of Directive 2000/29/EC.

consignment shall be considered to mean: A quantity of goods being covered by a single document required for customs formalities or for other formalities, such as a single phytosanitary certificate or a single alternative document or mark; a consignment may be composed of one or more lots.”

Invoicing:

To reduce administrative burden, registered importers will be invoiced once in the second week of the month for all consignments inspected in the preceding calendar month.

Payment:

Details of the methods by which payments can be made shall accompany each invoice. A remittance slip will be provided with each invoice for your convenience. Please ensure that you quote your customer number, located at the top left of the invoice, together with the invoice number when completing the remittance slip.

Payment by cheque, draft or money order (in Euro only) should be made payable to:

The Accountant, Department of Agriculture, Food and the Marine

The remittance slip together with payment should be forwarded to:

The Cash Office,
Accounts Division,
Department of Agriculture, Food and the Marine,
Farnham Road,
Cavan, Co. Cavan.
 

Remittances should be sent to this address only. Failure to do so may result in delays in the registering of payments (see non payments below).

EFT/Credit/Debit Card Payments:

A facility to make payments by EFT or credit/debit card can only be made in accordance with a set protocol.

Information on payment by EFT can be obtained by contacting +353-(0)49-4368239

Details on payment by credit/debit Card can be obtained by contacting +353-(0)49-4352053.

Non-payments:

As provided for under Regulation 16(2) of SI 894 of 2004, the Department reserves the right to refuse to carry out inspections of plant and plant products where registered importers have failed to clear outstanding accounts within an eight-week period from the date of the relevant invoice date.

 Phytosanitary Certificates:

Registered importers are reminded of the provisions of Trader Notice 4 of 2015 and specifically; the requirement of ensuring that the original Phytosanitary Certificate for each consignment is received by DAFM within five working days of DAFM issuing the associated Clearance Certificate. Failure to do so may result in delays to issuing of CB licences for subsequent import applications.

Queries

In the event that you have any queries in relation to this matter, please contact this office either by emailing plantandpests@agriculture.gov.ie or alternatively by telephone (01)5058885.

The following are some examples of the fees that will be applicable based on the schedule set out in Annex B below.

Example 1:

Consignment comprises

Quantity Description Country of Origin

26,000kg Citrus Reticulata

(common name)Mandarin Oranges Eygpt

26,000kgs Total Weight for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check €14.00

26,000kgs (€17.50 in respect of first 25,000kg

+ €0.70 x 1 (Units of 1,000kg over first 25,000kg

of consignment) €18.20

INSPECTION FEE €39.20

 

Example 2:

Consignment comprises

Quantity Description Country of Origin

100,000 Carex Oshimensis (bare root splits) Sri Lanka

100,000 Total for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

100,000 = €17.50 in respect of first 10,000

+ €0.70 x 90 (Units of 1,000 over first 10,000

of consignment) €80.50

 

INSPECTION FEE €94.50

 

Example 3:

Consignment comprises

Quantity Description Country of Origin

280kgs Ocimum basicilum (common name) Basil India

280kgs Total Weight for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

280 kgs x €17.50 in respect of first 100kg

+ €1.75 x 18 (Units of 10kg over first 100kg

Of consignment) €49.00

INSPECTION FEE €63.00

 

Example 4:

Consignment comprises

Quantity Description Country of Origin

1000 Aquatic plants Singapore

1000 plants Total quantity for charging

Charge applicable

1 x Documentary check € 7.00

1 x Identity check € 7.00

€17.50 per consignment €17.50

 

 

INSPECTION FEE €31.50

 

Only Registered Importers may apply to bring plant and plant produce into Ireland from a Third Country. Applicants are required to do the following:

(I)     Complete the Plant Import Request (PIR) Form (doc 139Kb) 
(II)    Submit form by

Email:   plantimports@agriculture.gov.ie  or

By Post:   
Horticulture & Plant Health Division
Department of Agriculture, Food and the Marine,
2nd Floor, Administration Building,
Backweston Campus,
Celbridge,
Co. Kildare.
W23 X3PH

 

Completed application forms must be submitted a minimum of 72 hours prior to the arrival of the consignment.  Failure to complete and return this form to the above address may result in a delay in the granting of an Importation Licence.

On receipt, the application will be processed and an Importation Licence, known as a Colorado Beetle (CB Licence) will be issued to the applicant.

The Colorado Beetle Licence (CB Licence) sets out the requirements the consignment must comply with; including that it be accompanied by a Phytosanitary Certificate issued by the Competent Authority from the country of origin and any additional requirements that are needed. It also sets out the instructions that the importer / agent must follow once the consignment arrives.

Please carefully note the following information when importing or otherwise risk delays or entry refusal at the Irish border:

  • These import procedures cover procedures for Dublin Airport for all consignments of plants and plant products imported directly from third countries. 
  • Only registered professional operators with DAFM approved to import may import regulated plants and plant products directly from third countries. To register click here.
  • It is the responsibility of the operator responsible for the consignment (acting on behalf of the trader, customs agent) to ensure they are registered on TRACES NT. Guidelines on how to create an EU login and sign up to use TRACES NT can be found here.
  • All importers of regulated plants and plant products must notify the Department a minimum of 24 hours in advance of shipping via points 1 and 2 below.
  • Regulated plants and plant products coming from the third countries must be accompanied by a valid phytosanitary certificate.
  • All wood packaging material and dunnage associated with the consignment must be stamped with the ISPM 15 mark.  Please refer to the Wood Packaging Material section on this page for detailed information.

Registered traders are required to follow the steps and advice below:

1. Complete the CHEDPP part 1 via TRACES NT

2. Necessary documents and logistical information must be submitted 24 hours in advance via DAFM’s Imports Control Web portal. Instructions on how to use the web portal can be found here User Guide INIS Portal (pdf 1,047Kb)   . The documents and information required are as follows:

Instructions on how to complete a CHEDPP part 1 can be found here.

  • Contact details of Operator Responsible for the consignment
  • Date and time of arrival of consignment
  • Country of dispatch
  • Entry Point on arrival
  • CHED-PP number
  • Plant Health Registration (PHR) number of the importer
  • Customs SAD number
  • Copy of the Original Phytosanitary Certificate (colour scan of original) with appropriate additional declarations
  • Copy of the Invoice
  • Copy of the Airway bill
  • Copy of Customs SAD (Single Administrative Document

3. The importer or customs agent will receive an automatic confirmation email that DAFM have received an application. This email will contain a Case Reference Number. This is an automated reply and only refers to receipt of application and is not an approval for entry.

 

 

4. If the application is incomplete or documents are missing, the operator responsible for the consignment will be notified of this via email.  The email will outline what information or documents are still required. In this case, to proceed the operator responsible for the consignment must resubmit the outstanding information via the link attached on the email.

Please note incomplete applications will likely lead to delays in the processing applications. 

5. On arrival, consignments will be subject to Documentary, Identity and Physical checks by a DAFM official.

6. On the date of arrival of the consignment the operator responsible for the consignment will be notified the allocated inspections time at the BCP. It is the responsibility of the operator responsible for the consignment to ensure that the consignment is presented at the allocated time at the BCP to avoid delays.

7. On successful completion of DAFM’s checks, a Clearance Certificate will be issued to Customs and the operator responsible for the consignment.

8. If a consignment is rejected at any stage of the checking process, the operator responsible for the consignment will be notified via email outlining the reasons for rejection. In the event of a rejection of an application the Customs SAD is also rejected. If the operator responsible for the consignment wishes to reapply, they must supply a new Customs SAD and reapply to DAFM via the process outlined above.

9. The original phytosanitary certificate must be presented to a DAFM inspector at the BCP in Cargo Terminal 3 in Dublin airport on the day of arrival of the consignment.

Note: It is the responsibility of the operator responsible for the consignment to ensure that any additional documentary processes necessary to clear Customs Control have been completed.

Please carefully note the following information when importing or otherwise risk delays or entry refusal at the Irish border:

  • These import procedures cover procedures for Dublin port for all consignments of plants and plant products imported directly from third countries. 
  • Only registered traders approved to import may import regulated plants and plant products directly from third countries.
  • It is the responsibility of the person responsible for the consignment (acting on behalf of the trader) to ensure they are registered on TRACES NT.

Guidelines on how to register and use TRACES NT can be found here

  • All importers of regulated plants and plant products must notify the Department a minimum of 24 hours in advance of shipping via points 1 and 2 below.
  • Regulated plants and plant products coming from the third countries must be accompanied by a valid phytosanitary certificate.
  • All wood packaging material and dunnage associated with the consignment must be stamped with the ISPM 15 mark.  Please refer to the Wood Packaging Material section on this page for detailed information.

Registered traders are required to follow the steps and advice below:

1. Complete the CHEDPP part 1 via TRACES NT

2. Necessary documents and logistical information must be submitted 24 hours in advance via DAFM’s Imports Control Web portal.  Instructions on how to use the web portal can be found here. The documents and information required are as follows:

  • Contact details of Operator Responsible for the consignment
  • Date and time of arrival of consignment
  • Country of dispatch
  • Entry Point on arrival
  • CHED-PP number
  • Plant Health Registration (PHR) number of the importer
  • Customs SAD number
  • Copy of the Original Phytosanitary Certificate (colour scan of original) with appropriate additional declarations
  • Copy of the Invoice
  • Copy of the Airway bill
  • Copy of Customs SAD (Single Administrative Document)

3. The importer will then receive an automatic confirmation email that DAFM have received an application. This email will contain a Case Reference Number. This is an automated reply and only refers to receipt of application and is not an approval for entry.

4. If the application is incomplete or documents are missing, the person responsible for the consignment will be notified of this via email.  The email will outline what information or documents are still required. In this case, to proceed the person responsible for the consignment must resubmit the outstanding information via the link attached on the email.

Please note incomplete applications will likely lead to delays in the processing applications. 

5. On arrival, consignments will be subject to Documentary, Identity and Physical checks by a DAFM official.

6. On successful completion of DAFM’s checks, a Clearance Certificate will be issued to Customs and the person responsible for the load.

7. If a consignment is rejected at any stage of the checking process, the person responsible for the load will be notified via email outlining the reasons for rejection. In the event of a rejection of an application the Customs SAD is also rejected. If the person responsible for the load wishes to reapply, they must supply a new Customs SAD and reapply to DAFM via the process outlined above.

8. The original phytosanitary certificate together with a copy of the relevant clearance certificate must be received within 5 working days from the date of issue of the clearance certificate at the address below:

Phytosanitary Certificate Section

Horticulture & Plant Health Division,

Department of Agriculture, Food & the Marine,

2nd Floor, Administration Building

Backweston Campus

Celbridge,

Co. Kildare

W23 X3PH

Note: It is the responsibility of the importer to ensure that any additional documentary processes necessary to clear Customs Control have been completed.

Q: What is a Phytosanitary Certificate?
A: A Phytosaniary Certificate is a legal document issued by the NPPO (National Plant Protection Organisation) of the country of export for goods and commercial consignemts of plant origin certifying that they are free from certain / specified harmful and quarantine pests and diseases.

Q: I am a non commercial importer and I wish to bring cut flowers home from a third country (non-EU) what do i need to do?
A: There are many thousands of species of cut flowers, some are regulated others are not, so it’s not possible to tell you until we know the specific details.  Please submit your query via email to plantandpests@agriculture.gov.ie

Q: I wish to import regulated plants and plant products into Ireland and I want to get a Phytosanitary certificate for these products.  Who do i contact?
A: Contact the competent authority of the country of origin of the goods? A link to contact details can be found here.  Alternatively your seller in the country of origin can arrange this locally with the competent authority.

Q: I am a commercial importer how do i establish if there are phytosanitary requirements to import my plants into Ireland (EU)?
A: Contact plantimports@agriculture.gov.ie to confirm if the plant or plant product requires certification.  If so then you must follow registration procedures as outlined above.

Q: Post import checks I noted unusual occurrence of harmful organisms (pests or diseases) on my consignment. Who do i contact?
A: Immediately contact the Department of Agriculture, Food and the Marine at email address plantandpests@agriculture.gov.ie  or by telephone 01-5058885

Q: What is a Plant Passport?
A: A Plant Passport is an official label issued by producer and authorised by the competent authority, with gives evidence that the provisions of the EU Directives relating to plant health standards and special requirements are satisfied and which are:

  • Standardised at Community level for different types of plants or plant products, and
  • Issued in accordance with the implementing rules governing the details of the procedure for issuing plant passports.

Q: What does a Plant Passport look like? And where do i find it?
A: Typically a plant passport can be attached to the plant in the format below or referenced in the associated documentation i.e. the invoice or the delivery docket.

Added 01.02.19