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Hay and Straw

  1. Hay and straw must be presented for veterinary checks at the Border Inspection Post (BIP) at the first point of entry on to the territory of the EU with all the appropriate documentation, as set out under Article 9 of Commission Regulation (EC) NO. 136/2004.

  2. Hay and straw can be imported provided that it:

a. Comes from an approved country/part of a country

b. Is accompanied by and conforms with the requirements of an agreed declaration document

 

  1. The approved Third Country list for imports for hay and straw can be found in Annex V of Commission Regulation (EU) No. 136/2004. The following countries are on the list with certain restrictions:

    i.     Australia
    ii.    Belarus*
    iii.   Canad
    iv.   Chile
    v.    Greenland
    vi.   Iceland
    vii.   New Zealand
    viii.  Serbia**
    ix.   South Africa (excluding that part of the foot–and–mouth disease control area situated in the veterinary region Northern  and Eastern Transvaal, in the district of Ingwavuma of the veterinary region of Natal and in the border area with Botswana east of longitude 28°)
    x.    Switzerland
    xi.    Ukraine*
    xii.    United States of America

    *Only pelleted straw intended for combustion, which is directly delivered under customs transit procedure as provided for in Article 4(16)(b) of Regulation (EEC) No 2913/92) and through monitoring in TRACES from the approved border inspection post (BIP) of entry into the Union to the destination plant in the Union, where it is going to be burnt.

    ** As referred to in Article 135 of the Stabilisation and Association Agreement between the European Communities and their Member States of the one part, and the Republic of Serbia, of the other part (Official Journal of the European Union L 278, 18.10.2013, p. 16).

  2. There are no approved establishment lists for the import of hay or straw into the EU.

 

 

  1. To verify compliance with the import conditions the importer must provide either a statutory declaration endorsed by a commissioner for oaths or a phytosanitary certificate from the competent authority of the country of origin. The document must be an original and identify the country of origin of the consignment and specify the container and seal number.

 

  1. Consignments of hay and straw entering the EU must be inspected at an EU-approved Border Inspection Post (BIP) where Member States' official veterinarians ensure they fulfil all the requirements provided for in the EU legislation.

  2. The person responsible for the load being imported (the importer or a customs agent acting on their behalf) must give the BIP at the intended point of entry advance notification of the arrival of the consignment.

  3. There is a required minimum pre-notification notice period of at least 24 hours’ notice in advance of the consignment’s arrival.

  4. Failure to submit correct documentation within this timeline may result in significant delays in the consignment being processed through the Border Inspection Post.

  5. Pre-notification is given by the submission of Part 1 of the Common Veterinary Entry Document (CVED-P), as is laid down in Commission Regulation (EC) No 136/2004, through the online TRACES system.

  6. Copies of other supporting documentation associated with the consignment should be submitted at this time as well - such as the Health Certificate, Invoice, Packing list etc.

 

  1. Providing all the documentation has been submitted correctly and within the correct timeframes, a large proportion of the documentary check can be commenced in advance of the consignment’s arrival. This includes examination of the veterinary certificate and other documents accompanying a consignment.

    a. Please note the original hard copy of the health certificate must travel with the consignment, and will be checked and held at the BIP at the point of entry into the EU.

  2. Provided all is in order with the documentary check, the consignment will then be subject to an identity check at the BIP to ensure it identifies with the consignment that was declared in the documentation.
  3. A proportion of consignments will be selected for a full physical inspection with/without sampling as appropriate.

  4. Upon satisfactory completion of the required checks, the decision is entered in Part 2 of the CVED which must accompany the consignment to the first place of destination referred to in the CVED.

  5. If the consignment does not meet the import requirements, the consignment may be rejected and either re-exported or destroyed.